Managing a fleet involves numerous challenges, with fuel expenses often representing a significant portion of operational costs. The ExxonMobil FleetPro™ Card offers a suite of features designed to help businesses streamline fuel management, enhance security, and ultimately reduce expenses. This article explores the key features of the ExxonMobil FleetPro Card and how they contribute to cost savings on the road.
1. Universal Card Acceptance
The FleetPro Card is accepted at both retail and commercial fueling stations, providing flexibility for mixed and heavy-duty fleets. Additionally, it offers the convenience of Mastercard® acceptance, allowing for non-fuel purchases such as travel expenses, maintenance, parts, and services. This broad acceptance ensures that drivers can refuel and make necessary purchases without deviating from their routes, saving both time and money.
2. Access to Synergy Diesel Efficient Fuel
ExxonMobil's Synergy Diesel Efficient™ fuel is engineered to improve gas mileage and enhance engine protection. By using this high-quality fuel, fleets can achieve better fuel economy, leading to reduced fuel consumption and lower operational costs. Cleaner engines also mean fewer maintenance issues, contributing to long-term savings.
3. Competitive Fuel Pricing
The FleetPro Card offers custom volume pricing within Exxon and Mobil's extensive commercial and retail network. This means that businesses can negotiate fuel prices based on their consumption, leading to significant cost reductions over time. Such pricing structures enable better budgeting and financial planning for fleet operations.
4. Exxon Mobil Rewards+ Program
Drivers using the FleetPro Card can enroll in the Exxon Mobil Rewards+™ program to earn points on fuel purchases. These points can be redeemed for discounts on fuel, store items, and more, providing additional savings and incentives for drivers to refuel at Exxon and Mobil stations.
5. Enhanced Security and Purchase Controls
The FleetPro Card allows businesses to maintain control over driver purchases through expanded custom prompts, such as Driver PIN and odometer readings. All transactions are grouped for consolidated reporting and invoicing, simplifying expense tracking. By setting spending limits and monitoring purchases, businesses can prevent unauthorized expenses and reduce the risk of fraud.
6. Comprehensive Fleet Card Reporting
Fleet cards capture detailed data about purchases and behavior patterns across the fleet. This information is automatically sent to an online portal, syncing with backend accounting systems and eliminating the need for paper receipts. Organized reports provide a comprehensive view of fleet operations, helping identify areas for improvement and cost reduction.
7. Best Practices for Fleet Card Reporting
To maximize the benefits of fleet card reporting, businesses should:
• Create a Fuel Policy: Design a company-wide fuel policy and share it with employees. Segment by groups or individual vehicles, and link fuel policies directly to fleet cards. This establishes clear parameters for fuel usage and spending.
• Run High-Priority Reports Automatically: Assign critical reports to run automatically and have them emailed directly to relevant personnel. This ensures timely review of data without the need to log in manually.
• Prevent Fraud with Exception Reports: Utilize exception reports to monitor unusual or fraudulent purchases. Set filters around drivers, vehicles, transaction attributes, and more to receive alerts for any transactions that fall outside established parameters.
• Track Fuel Economy and Optimize Maintenance Schedules: Use odometer readings and per-gallon figures to analyze fuel economy. Identify inefficient vehicles or drivers needing additional training, and optimize maintenance schedules based on this data.
• Regularly Review All Purchase Data: Set aside time to review all individual fleet card transactions. This helps identify purchase patterns that may not be caught by standard reports or exceptions, ensuring a thorough understanding of fleet expenses.
8. Premium GPS Vehicle Tracking
By linking the FleetPro Card to GPS tracking software, businesses gain real-time visibility into vehicle locations, speeds, fuel usage, and driver performance. Features include:
• Real-Time GPS Mapping: Track vehicles on interactive maps with live traffic data, allowing for efficient routing and reduced fuel consumption.
• Landmarks and Geofences: Dispatchers can use local landmarks in route directions and create custom regions to monitor fleet activity. Geofences help ensure vehicles remain within designated areas, preventing unauthorized use.
• Automatic Alerts and Reports: Stay informed with 24/7 alerts and customizable reports on vehicle operating conditions and driver activities. This proactive approach aids in reducing fuel and maintenance costs.
9. Extensive Network of Fueling Stations
The FleetPro Card is accepted at over 12,000 Exxon and Mobil stations, including more than 800 commercial fueling locations. This extensive network ensures that drivers have convenient access to fuel, minimizing detours and downtime.